Privacy Policy • DiamondBot

What We Collect

Data We Store

Discord User IDs
Discord Guild (Server) IDs
Custom IDs (Case ID, Report ID)
Moderation event timestamps
Type of moderation actions
Appeals and reports data

Data We Don't Store

Personal names
Email addresses
IP addresses
Private messages
Voice data
Location data

Data Storage

Data is stored in a secure MySQL database
Data is kept only as long as necessary for Bot functionality
Only authorized personnel have access

All data is attempted to be provided to authorized parties, but the Bot team is not responsible for how they use it later

Dashboard Access

The dashboard provides access to:

Moderation cases and history
Appeals management
Reports system
Server settings and logs

Server owners and staff are responsible for the data displayed on the dashboard.

Legal Basis for Processing

Data processing is based on:

Legitimate interest (moderation, security, and server management)
User consent (through Bot usage and server administration)
Contractual necessity (to provide the agreed services)

Data Sharing

Data is not sold to third parties
Not shared with third parties for marketing purposes
May be provided to authorized authorities as required by law

Future use by authorized parties is not the responsibility of the Bot team

Data Security

We implement appropriate technical and organizational measures to protect data including:

Encrypted database connections
Regular security audits
Access controls and authentication
Secure server infrastructure

Absolute security cannot be guaranteed in any online service.

User Rights (GDPR Compliance)

Under GDPR, users have the right to:

Right to Information

Request information about their stored data

Right to Deletion

Request deletion of personal data

Right to Correction

Request correction of inaccurate data

Right to Object

Object to data processing activities

Requests can be sent via our Discord server.

Data Retention

Data is retained only as long as necessary for Bot functionality
Inactive server data may be automatically deleted after 6 months
User data is deleted upon server removal of the bot
Backup data is retained for 30 days maximum

Third-Party Services

DiamondBot relies on:

Discord API - For bot functionality and user interaction
Hosting providers - For server infrastructure
Database services - For data storage and management

These services have their own privacy policies and terms of service.

Third-Party Advertising and Cookies

Our website may display advertisements provided by Google AdSense. These advertisements may use cookies and similar technologies to provide personalized ads based on your interests.

Google may collect information about your visits to our website and other websites to provide interest-based advertising. For more information, please see Google's Privacy Policy: https://policies.google.com/technologies/ads

If you are visiting from the European Union or other regions with privacy regulations, you may be asked to consent to the use of cookies for advertising purposes. You can manage your preferences through our cookie consent banner or your browser settings.

We use cookies to enhance user experience and for advertising purposes. Cookies may track your browsing behavior, such as pages visited and actions taken. You can choose to accept or decline cookies via our cookie consent banner. Declining cookies may limit certain functionalities, including personalized advertisements.

Changes to Privacy Policy

This Privacy Policy may be updated at any time to reflect changes in:

Data collection practices
Legal requirements
Service functionality
User feedback and needs

Continued use of the Bot constitutes acceptance of the updated policy.

Contact & Data Requests

For privacy-related inquiries or to exercise your data rights:

Response time: Usually within 48 hours